Key management for data centres

Biometrics at the door. Full control at the rack.

Electronic key management for data centres. Every rack, cage and plant room key released only to the right person, for the right job, and logged for your auditors.

Data centre technician at a KeyControl cabinet outside a data hall
Creone, Sweden, since 1979
We are the authorised Creone distributor for APAC
Creone customers include G4S and telecom operator Tele2
WHY KEYS STILL MATTER

Your perimeter is digital. Your racks still have keys.

Data centres invest heavily in turnstiles, mantraps and biometrics at the entrance. Inside, much of the estate still runs on mechanical locks: server racks, colocation cages, meet-me rooms, generator and UPS rooms, switchgear and fuel stores. Not following procedures is the leading cause of human-error outages, and most major outages now cost more than US$100,000.

The last metre of access control is a key. Make it as controlled as the front door.

KeyControl key cabinet with door open, holding physical keys
The problem

Many hands, many racks, one set of keys.

Operations and facilities

Plant rooms, generators, UPS, cooling and fuel.

Remote hands and vendors

Technicians opening customer racks on request, plus OEM engineers and M&E contractors.

Colocation customers

Access to their own cage or rack, and nothing else.

Rack keys are often near-identical, easily mixed up and shared between shifts. What is at stake: unauthorised access to a customer's rack is a contract and reputation issue, frameworks such as PCI DSS expect physical access to be controlled and logged, and the wrong person in the wrong rack is how human-error outages start.

What changes

Manual key control vs KeyControl.

Requirement
Manual
KeyControl
Handing out keys
Security desk hands out keys against a logbook
Self-service with the same card used for the mantrap
Audits
Paper record reconstructed for every audit
Full event log exported to PDF or CSV in minutes
Missing keys
Discovered at shift change
Alert the moment a key is overdue or taken without authorisation
Access rights
Any authorised person can take any key
Access restricted per key, per user, per time window
Investigations
'Who opened rack 14B last Tuesday?'
Answered in seconds in KeyWin6
Handing out keys
Security desk hands out keys against a logbook
Self-service with the same card used for the mantrap
Audits
Paper record reconstructed for every audit
Full event log exported to PDF or CSV in minutes
Missing keys
Discovered at shift change
Alert the moment a key is overdue or taken without authorisation
Access rights
Any authorised person can take any key
Access restricted per key, per user, per time window
Investigations
'Who opened rack 14B last Tuesday?'
Answered in seconds in KeyWin6
How it works

Simple at the cabinet. Powerful behind it.

01

Identify

Log in at the cabinet with a PIN, staff card or QR code.

02

Authorise

Only the keys you are permitted to take unlock. Everything else stays locked.

03

Track

Every removal and return is recorded automatically, against the person and the time.

04

Manage

KeyWin6 gives administrators live key status, alerts and reports from any browser.

IntelliPin technology

Every key has an identity.

Hand taking a key from an IntelliPin key cabinet

Each key, its own position

Every key is attached to an IntelliPin the cabinet recognises, so the system always knows which key is where.

Locked until authorised

Lockable positions physically hold a key in place until an authorised user releases it.

Controlled, not just recorded

Combine lockable and non-lockable positions in one cabinet and choose the level of control for every key.

Laptop showing the KeyWin6 event log
KeyWin6 software

One platform. Every key.

KeyWin6 gives you a full event log with audit export, time-limited access, user and key groups per customer, and email alarm alerts.

In practice

What changes from day one.

01

Remote hands

Before: a technician takes a bunch of rack keys from the security desk. After: they release only the rack keys for the open ticket, with an alert if a key is not back when the job should be done.

02

Colocation customers

Before: customers are escorted and handed keys by security. After: each customer can access only their own cage and rack keys, within agreed hours.

03

Vendor visits

Before: contractors sign for plant room keys and return them whenever. After: OEM and M&E contractors get plant room keys for the work window only.

The KeyControl range

Choose the right cabinet for your keys.

9400 SC · 9500 SC · 9550 SC

Wall-mounted, 42 to 210 keys

Compact cabinets for a reception, back office or vehicle depot. Add an expansion cabinet when you need more key positions.

Wall-mounted KeyControl key cabinet with keypad, door open
9500 E

Expansion cabinets, 216 keys each

Add key positions as you grow. Each expansion cabinet holds 216 keys, is controlled and programmed by your main cabinet, and up to 15 can be connected.

KeyBox 9500 E wall-mounted expansion cabinet with door closed
KEYRACK

Wall racks, up to 924 keys

Key strips mounted straight on the wall and run from one control unit. Add more strips as your key count grows, up to 924 positions per control box.

Wall-mounted key racks connected to a control unit

Every cabinet and rack can be configured with locked or unlocked key positions and PIN or card login.

Not sure which fits? Find the right configuration →

Scalable by design

Start with one cabinet. Grow to every site.

KeyControl is modular. You never replace what you have, you add to it, and everything stays in one KeyWin6 system.

01

Add strips

Add key strips to an existing cabinet as your number of keys grows, mixing locked and unlocked positions.

02

Add cabinets

Connect expansion cabinets or extra key racks to the system you already have.

03

Add racks

Mount KeyRack intelligent strips on a wall or inside a secure cabinet, with up to 924 key positions per control box.

04

Add sites

Install cabinets and racks at every location and manage them all from one KeyWin6 login, in the cloud or hosted on your own servers.

From 25 keys to 2,500, on one site or many, without replacing hardware or adding new software.

Open integration

Connects to the systems you already run.

KeyWin6 connects with existing access control such as Gallagher, so staff and visitors use one credential for doors and keys, and the KeyWin6 API can link key release to ticketing or DCIM workflows.

ACCESS CONTROL

One card, one set of access rights

Staff use the card they already carry, and key access follows the rights in your access control system. Existing integrations include ASSA ABLOY ARX and Gallagher Command Centre.

BOOKING AND BUSINESS SYSTEMS

Keys follow the booking

Link key access to booking tools such as EZbooking, or to your own property, fleet or work-order systems, so the right key is ready for the right person at the right time.

KEYWIN6 API

Build your own integration

Your developers or IT partner can connect KeyWin6 to in-house platforms through the API. We arrange API access with Creone and support the integration.

We confirm which integrations fit your setup during system design.

Customer stories

Trusted in telecom and high-security operations.

Tele2, Riga

Telecom operator managing up to 210 keys remotely, with controlled access around the clock and no daily staff involvement in handing out keys.

Read more at creone.com

G4S Cash Solutions, Sweden

Manages several thousand keys across a high-security organisation with Creone cabinets and KeyWin6.

Read more at creone.com
Why KeyBoxAsia

Global technology. Local expertise.

KeyBoxAsia, a brand of EDC-Technologies, is the authorised Creone distributor for Asia Pacific. We take you from first conversation to a working system.

01

Consultation

We review your keys, users, sites and current process.

02

Configuration

We specify the cabinets, positions and access rules that fit.

03

Implementation

We install the cabinets, set up KeyWin6 and connect your sites.

04

Training & support

We train administrators and users, and stay on hand after go-live.

Tell us about your facility.

Tell us how many sites or halls and roughly how many racks you run, whether you are colocation or enterprise, and which access control system you use. In a 30-minute call we will recommend the right KeyControl configuration, with no obligation.

Book a consultation

Other industries

See how KeyControl solves key management in other industries.

Remote Unmanned Sites

Know which technician or contractor holds the key to every tower, substation and remote site.

Explore this industry →

Data Centres

Rack, cage and plant-room keys released only to the right person, for the right job, with every event logged.

Explore this industry →

Fleet Management

Keys released only to qualified drivers and operators, with an optional breath test before a key leaves the cabinet.

Explore this industry →

Car Dealerships

Every car key tracked from test drive to service bay to delivery, across every branch.

Explore this industry →

Airbnb & Homestay

Self-service key and card handover for guests, cleaners and contractors, without anyone waiting in the lobby.

Explore this industry →

Hotels & Commercial Property

Thousands of keys across back-of-house, plant rooms, tenants and contractors, under one point of control.

Explore this industry →