Key management for remote sites

Thousands of sites. Nobody on site. Every key accounted for.

Electronic key management for telecom, utility and infrastructure operators. Know which technician or contractor holds the key to every site, in real time.

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Creone, Sweden, since 1979

We are the authorised Creone distributor for APAC

Creone customers include Tele2 and Tranås Energi

WHY KEYS STILL MATTER

No power at the gate. No network at the door. Just a lock.

Remote sites run on padlocks and mechanical locks, because the gate, fence, equipment shelter, outdoor cabinets, generator and fuel tank sit where powered card readers rarely make commercial sense. Every site carries several keys, and a single tower company can run more than 35,000 towers across South and Southeast Asia.

If you can't control the site, control the key.

KeyControl key cabinet with door open, holding physical keys

The problem

Every visit means a key out and a key back.

Field technicians

Preventive maintenance, fault repair, battery and generator checks.

Contractors

Civil works, rigging, installs and refuelling, often on sites shared between operators.

Emergency crews

Night call-outs when there is nobody at the depot to hand out keys.

Keys travel in vans, get copied, get lent between crews and come back late or not at all. What is at stake: a crew without the right key is a wasted trip and a longer outage, diesel, batteries and copper are targets, you need to prove who accessed which site, and a lost master key can mean rekeying a whole cluster of sites.

What changes

Manual key control vs KeyControl.

Requirement

Manual

KeyControl

Handing out keys

Supervisor hands out keys during office hours

Self-service by PIN or card, at any hour

Records

Logbook at the depot, if filled in

Every removal and return recorded automatically

Missing keys

Discovered at the next visit

Alert when a key is overdue or taken without authorisation

Multiple depots

Each depot runs its own system

Every depot and site visible from one KeyWin6 login

Disputes

Contractor says 'we weren't there'

Time-stamped record of who took the key, and when

Handing out keys

Supervisor hands out keys during office hours

Self-service by PIN or card, at any hour

Records

Logbook at the depot, if filled in

Every removal and return recorded automatically

Missing keys

Discovered at the next visit

Alert when a key is overdue or taken without authorisation

Multiple depots

Each depot runs its own system

Every depot and site visible from one KeyWin6 login

Disputes

Contractor says 'we weren't there'

Time-stamped record of who took the key, and when

How it works

Simple at the cabinet. Powerful behind it.

Identify

Authorise

Only the keys you are permitted to take unlock. Everything else stays locked.

Track

Every removal and return is recorded automatically, against the person and the time.

Manage

KeyWin6 gives administrators live key status, alerts and reports from any browser.

IntelliPin technology

Every key has an identity.

Each key, its own position

Every key is attached to an IntelliPin the cabinet recognises, so the system always knows which key is where.

Locked until authorised

Lockable positions physically hold a key in place until an authorised user releases it.

Controlled, not just recorded

Combine lockable and non-lockable positions in one cabinet and choose the level of control for every key.

KeyWin6 software

One platform. Every key.

KeyWin6 manages every depot and site from one login, limits contractors to agreed hours, emails alerts for overdue keys and exports audit records to CSV or PDF. It runs in the cloud with no local installation, and cabinets need only an outbound connection.

In practice

What changes from day one.

Regional depot hub

Before: technicians collect site keys from a supervisor during office hours. After: one cabinet per depot holds the keys for every site in the cluster, and technicians self-serve by PIN or card.

Contractor work windows

Before: contractors keep keys between jobs. After: they get only the keys for their assigned sites, within agreed hours.

Night call-outs

Before: an outage in the night means waking a supervisor to open the key store. After: emergency crews collect keys themselves, and every pick-up is logged.

The KeyControl range

Choose the right cabinet for your keys.

9400 SC · 9500 SC · 9550 SC

Wall-mounted, 42 to 210 keys

Compact cabinets for a reception, back office or vehicle depot. Add an expansion cabinet when you need more key positions.

Wall-mounted KeyControl key cabinet with keypad, door open

9500 E

Expansion cabinets, 216 keys each

Add key positions as you grow. Each expansion cabinet holds 216 keys, is controlled and programmed by your main cabinet, and up to 15 can be connected.

KeyBox 9500 E wall-mounted expansion cabinet with door closed

KEYRACK

Wall racks, up to 924 keys

Key strips mounted straight on the wall and run from one control unit. Add more strips as your key count grows, up to 924 positions per control box.

Wall-mounted key racks connected to a control unit

Every cabinet and rack can be configured with locked or unlocked key positions and PIN or card login.

Not sure which fits? Find the right configuration →

Scalable by design

Start with one cabinet. Grow to every site.

KeyControl is modular. You never replace what you have, you add to it, and everything stays in one KeyWin6 system.

Add strips

Add key strips to an existing cabinet as your number of keys grows, mixing locked and unlocked positions.

Add cabinets

Connect expansion cabinets or extra key racks to the system you already have.

Add racks

Mount KeyRack intelligent strips on a wall or inside a secure cabinet, with up to 924 key positions per control box.

Add sites

Install cabinets and racks at every location and manage them all from one KeyWin6 login, in the cloud or hosted on your own servers.

From 25 keys to 2,500, on one site or many, without replacing hardware or adding new software.

Open integration

Connects to the systems you already run.

Through the KeyWin6 API, key access can connect to work order or field service systems, so a technician's key rights follow the job.

ACCESS CONTROL

One card, one set of access rights

Staff use the card they already carry, and key access follows the rights in your access control system. Existing integrations include ASSA ABLOY ARX and Gallagher Command Centre.

BOOKING AND BUSINESS SYSTEMS

Keys follow the booking

Link key access to booking tools such as EZbooking, or to your own property, fleet or work-order systems, so the right key is ready for the right person at the right time.

KEYWIN6 API

Build your own integration

Your developers or IT partner can connect KeyWin6 to in-house platforms through the API. We arrange API access with Creone and support the integration.

We confirm which integrations fit your setup during system design.

Customer stories

Trusted by utilities and network operators.

Tranås Energi, Sweden

A KeyBox cabinet manages keys for substations, grid stations, service vehicles and customer properties, grouped by department so each technician sees only their keys.

Tele2, Riga

Telecom operator managing up to 210 keys remotely, with controlled access around the clock and no daily staff involvement in handing out keys.

Västervik emergency services

Traceability and readiness across six fire stations.

Global technology. Local expertise.

KeyBoxAsia, a brand of EDC-Technologies, is the authorised Creone distributor for Asia Pacific. We take you from first conversation to a working system.

Consultation

We review your keys, users, sites and current process.

Configuration

We specify the cabinets, positions and access rules that fit.

Implementation

We install the cabinets, set up KeyWin6 and connect your sites.

Training & support

We train administrators and users, and stay on hand after go-live.

Tell us about your network.

Tell us how many sites and depots you run, roughly how many keys each site needs, and whether you use contractors. In a 30-minute call we will recommend the right KeyControl configuration, with no obligation.

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